Assigning references to an HTML item

Assigning references to an HTML item

After authoring the content of an item, you may be required to assign at least one reference to the item. You can either assign approved library references or assign reference notes (which the reference librarian may later use to create a new, approved reference).

To assign a reference to an HTML item:

1. Select References from the View dropdown (highlighted in red, below).

2. The References view is displayed. Click the + icon (highlighted in red, below) to assign a new reference to the item.

3. The Reference dialog is displayed. Click either the Reference Note or Approved Reference and Citation tab, and follow the appropriate instructions:

Enter a reference note

To enter a reference note, which the reference librarian may later use to create a new, approved reference:

The Reference Note tab is selected by default.
Enter a note in the Note field.
To add attachments to your note, click the Chose file button (highlighted in red, above) then browse the local or network drive to find the desired file (.jpg, .gif, .png, .bmp, and .pdf files only):
Click the Open button to attach the file.
To assign the reference note click Save (highlighted in red, below)
To assign the reference note click Save (highlighted in red, below). The reference note assignment will be saved to the item.

Choose an approved reference

To choose an approved reference:

Click the Approved Reference and Citation.
Select an existing reference from the Reference dropdown menu.

Note: Click here for information on creating and managing references in the reference library.
After selecting the reference, any citations defined for the reference will be displayed:
To add custom citation(s) to the reference, populate the associated text boxes with the appropriate values. Some citations may be required. If a value is not provided for a required citation, a prompt will be displayed on the save attempt.
To assign the approved reference click Save (highlighted in red, above). The approved reference assignment will be saved to the item.

4. Saved references will be displayed in a list below References.

5. You may assign additional approved references or reference notes to the item by repeating the steps above.